REQUEST FOR PROPOSALS #335

STOP LOSS SERVICES

THE COUNTY OF ACCOMACK VIRGINIA

General Statement

The County is looking to contract with a vendor that can provide Stop Loss services for employees of Accomack County. The County is currently self-funded for insurance for its employees.  This document is intended to serve as a Request for Proposal (RFP) for stop loss services. 

Delivery Methodology

The County is open to proposals for in-person and/or virtual (online) delivery of stop loss services from firms providing the requested services.  The County invites recommendations from offerors as to what would be an appropriate split, if any, between in-person and online delivery.

Functional Scope

It is the intent of Accomack County to establish a contract for Stop Loss Services for the County of Accomack. This contract may be renewed upon the mutual desire by the awarded offeror and Accomack County. To obtain Stop Loss questionnaire, claims and census data, potential offerors may contact David Costa at david_costa@ajg.com.

Important items surrounding the RFP:

1. Required services shall include, but not be limited to:

    

   1. Provide services as outlined in this RFP.

       

   2. Offeror, in submitting a proposal, certifies that they have not been suspended or disbarred from participating in competitive procurement in Virginia.

       

   3. Offeror is to answer all of the questions in the questionnaire in order to be evaluated. Any questions left unanswered will lead to points being deducted.

       

   4. The contract term will be effective from June 1, 2025 through May 31, 2026, with options to renew upon mutual agreement.

       

   5. This contract will provide stop loss insurance (also referred to as excess risk insurance) to pay eligible medical and pharmacy claims which exceed $100,000 for individuals and 125% for aggregate coverage. This means any individual combined medical and pharmacy claim in excess of the above-named claims is reimbursed by the stop loss insurance company to the County’s self-insurance medical plan. Please provide pricing and terms for both

Full RFP document can be found here.

All inquiries regarding this solicitation shall be directed via email to kcarmody@co.accomack.va.us no later than March 10, 2025 by 5:00 p.m. 

Proposals may be either hand-delivered to the physical address listed below

Finance Department

23392 Front Street

Accomac, VA 23301  

Or mailed to

              County of Accomack

              Attn:  Finance Department

              PO Box 620

              Accomac, VA  23301

Or proposals may be emailed to jpawin@co.accomack.va.us         

Appropriate questions, requests for additional information, or requests for clarification will be addressed by the issue of an addendum. Addenda will be posted on the Accomack County website at the following link:

https://www.co.accomack.va.us/departments/purchasing/bids-rfps

Addenda will also be posted in eVA, Virginia’s Electronic Marketplace: https://mvendor.cgieva.com/Vendor/public/AllOpportunities.jsp

To view Addendum 1, click here.